| Step/Task | Who? | Decision | |
| 1. | (Electronic) submission of a short proposal | Proponent | |
| 2. | Formal eligibility check of the short proposal | WWTF office | Rejection or admission |
| 3. | Preparation meeting I | Call jury | Rejection or admission to the review process |
| 4. | Peer review (3-4 for each proposal) | WWTF office | |
| 5. | Preparation meeting II (online) | Call jury | Rejection or admission to the hearing |
| 6. | Hearing and selection meeting | Call jury | Funding recommendation to the WWTF Board of Directors |
| 7. | Meeting of the WWTF Board of Directors | WWTF Board of Directors | Formal funding decision |
| 8. | Communcation of the decision | WWTF office | Funding approval or rejection |
| 9. | Conclusion of the employment contract with the VRG candidate | Host institution | Requirement for WWTF funding contract |
